Purchasing is responsible for the procurement of supplies, material, equipment and services used by the Town general government. These items range from basic supplies to building construction and vehicles. Items are purchased through the use of formal, sealed bids; requests for proposals for professional services; informal written quotations; or verbal quotations, depending on the dollar amount. Purchases over $30,000 require a formal bid. The Town also participates in cooperative purchases with other entities such as the Capitol Region Purchasing Council and the State of Connecticut.
It is the Town of Newington's goal to obtain the proper goods and services in a timely manner for the lowest cost from responsible vendors, in a manner that is fair and open to the public.
Bid specifications and request for proposal (RFP) documents are available upon request by taking the following steps: Go to the Town's Home Page and click on the "Get Connected" icon on the lower left. Under "Notify Me" click on "Link to Page". Under "Please sign in to subscribe, unsubscribe, or manage your subscriptions" enter the e-mail address that you want to receive notifications. Then scroll down to "Bid Postings" and select (click on the envelope icon adjacent to each) category or categories of bids you wish to be notified of (Building Construction, Non-Building Construction, and Non-Construction), along with any other Town communications. Next to "To Confirm Account" click on "OK". The e-mail address you entered to Sign-In should receive an e-mail to confirm. To open, click on the document in that e-mail. To exit the Town's "Notify Me" page, click on "Sign Out".
For questions regarding bids please contact Lauren Rhines, Director of Administrative Services. Lauren. Rhines may be reached at 860-665-8513, by fax at 860-665-8507, or by emailing Lauren Rhines. Office hours are, for the Town Manager's Office (unless otherwise indicated in the bid notice), Monday, Wednesday and Thursday 8:30 AM to 4:30 PM, Tuesday 8:30 AM to 6:00 PM and Friday 8:30 AM to 12:00 PM.
Bids must be received in hard copy in the Director of Administrative Services office, by the due date and time stated in the specifications in order to be considered. The Town of Newington does not accept bids by either email or fax.
View a list of bids/RFPs/request for quotations (RFQs) currently available.
The Town of Newington provides bid information over the Internet for the purpose of availability and expediency. The Town of Newington makes no guarantee as to the completeness or accuracy of downloaded bid specifications or Requests for Proposals. The Town of Newington also cannot guarantee the equipment involved in this technology will be available to provide information or to receive requests. It is the responsibility of the receiver of downloaded bid specifications or requests for proposals to ensure that they have the current information, that it is complete, and that any bid submitted is also complete and received at the designated location on time.
Companies or individuals that wish to be placed on the Town's bid list are asked to contact the Director of Administrative Services in writing, identifying the commodity or service they would be interested in providing to the Town of Newington. All interested parties that have requested to be placed on a bid list need to bear in mind that notifying potential bidders is a courtesy extended by the Town, not an obligation of the Town.
It is still the responsibility of the company or individual who wishes to bid on a particular item or service to monitor this website on a regular basis for the existence or content of bids and not to rely solely on receiving notification from the Town.